Administrative Assistant

The Administrative Assistant assists in administrative duties and ensures the smooth operation of the executive suite. The incumbent will have a strong background in administrative support with the ability to handle multiple priorities in a fast-paced environment.

• Maintain the executive's calendar, including scheduling appointments, meetings, and travel arrangements.
• Handle incoming calls and emails, responding appropriately and routing correspondence to the appropriate executive or department.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Driving between our Great Falls, VA office and our Rockville, MD office on an as needed/daily basis.
• File and retrieve documents and reference materials.
• Conduct research, collect data, and prepare papers for consideration and presentation by executives.
• Manage and maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders for new supplies.
• Greet and assist visitors when they arrive at the office.
• Provide general administrative support which may include but is not limited to photocopying, faxing, mailing, and filing.
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, and participating in professional societies.

• Associate or bachelor’s Degree: additional qualification as an administrative assistant or secretary will be a plus.
• At least 3 years of proven experience as an administrative assistant or secretary.
• Current Driving License required
• Proficient in MS Office (MS Excel and MS PowerPoint, in particular) AND TEAMS 
• Excellent time management skills and ability to multitask and prioritize work.
• Strong organizational and planning skills.
• Outstanding communication and interpersonal abilities.

Working Conditions/Physical Demands:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Working Environment:

Office environment may require working evenings and weekends.  While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to manipulate objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel crouch or crawl; talk or hear.  Work may involve long periods of standing.  The employee may occasionally lift and/or move up to 25 pounds.  The noise level in the environment is usually moderate.

Position Type/Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. with a one-hour lunch break. This position may require extra work-hours occasionally.

The salary range for this position is between $60k - $70k depending on relevant experience and skills.